Shannon Gaels GAA- Website Acceptable Use Policy and Guidelines on the use of Photographic Images
The club website is in place since 2007 and enables us to publicise club activities, improve communication with members and the general public and is also used as a general publicity forum for local, national and international use.
Shannon Gaels GAA Website Policy
· The Webmaster for the Shannon Gaels website is the Club P.R.O. The Club P.R.O. is Danielle Nolan
· The website will be updated regularly (at least once per week during the GAA season) and will be kept as current as possible.
· Only material relevant to the Shannon Gaels GAA Club and its members will be published on the site.
· Only material appropriate for all Club Members, including those under the age of 18 will be published on the website.
· The Shannon Gaels website has links to the Clubs Facebook and Twitter account. This code also applies to the clubs social media pages.
· The Shannon Gaels website will adhere to the Guidelines set out in the “GAA Code of Best Practice in Youth Sport”* as well as national and international best practice guidelines for design, maintenance, accessibility and content.
The use of Photographic Images
Taking photographs of players and supporters and using web sites to publicise GAA activities and the videoing of events, games, training and coaching sessions are normal daily activities within most GAA clubs.
The GAA Code of Best Practice in Youth Sport* proposes certain safeguards so as to ensure the risk or threats that inappropriate use of photographs or the recording of images may pose, particularly for young people are minimized.
These safeguards still permit and facilitate the recording of relevant and suitable materials, and allow us to photograph the enjoyment gained by participating in our games, enables coaches to use the latest technology in the delivery of training skills if available and should enables the club to promote our activities in a safe and non threatening manner. This we can do whether it is through the printing of photographs or displaying suitable materials on club or other GAA web sites.
A common sense approach is required when deciding on what may or may not be appropriate as we do not wish to prohibit the recording of games, coaching or celebrations at club level through the use of photography or by recording on video equipment.
Please note that we have little or no influence on what photographs may be taken and published in local or national newspapers as such photography is covered by a different set of guidelines. Should we ever be unhappy with the publication of such photographs or images we can address this matter with the individual newspaper or the Press Council of Ireland and the Office of the Press Ombudsman
Photography and the recording of images in a public place do not generally require explicit or prior consent. However if an event e.g. a game or training session is taking place, involving under age players, in a public, private or local authority park, and if you are in charge of such an event you are entitled to request a person to desist from taking photos if you feel that such action or photography may be inappropriate.
Shannon Gaels Photography and Recording policy
· The parents of all players and club members under the age of 18 will be requested to give the club signed permission for the recording of photographic and recorded images etc as part of the player’s registration process.
· The photograph or recording should focus on the activity rather than a particular young person.
· All children/young people featured in recordings must be appropriately dressed.
· No personal details relating to the young person should be revealed as accompanying materials to the photograph or recorded image.
· Clubs, coaches and volunteers should be permitted to use video equipment as a legitimate coaching aid and as a means of recording special occasions; however, care should be taken in the dissemination, storage and use of such material.
· Parents and spectators taking photographs/ recordings should seek permission in advance from the Club and should also be prepared to identify themselves if requested and state the purpose for their photography/filming. If Club personnel are unhappy about any matter relating to such photography the permission granted should be withdrawn immediately.
· Group and team photographs may be taken but it is not necessary to match a player’s name with the position in which they may be standing or seated in the team photograph. i.e. The photograph may appear with the player’s name recorded underneath but need not be in the order in which they appear in the photograph.
· It is recognised that on certain occasions individual young people may receive recognition and may be presented with an award. When this happens in the case of an underage player certain levels of sensitivity and indeed of common sense are required and a balance should be drawn between the publication of a photograph of an individual, who may or may not be named, and the safety aspects of publication. Any such photography or recording of events that involves individual presentations should be discussed in advance of the event and agreement reached with all parties, including the club, parents and the young person themselves, as to what is and what is not permitted.
Procedure for reporting the use of inappropriate images
To reduce the risks to under age players any concerns should be reported in writing to either the Club’s Child Protection Officer and/or the Club Secretary who will contact other authorities as deemed appropriate.
*The full document “GAA Code of Best Practice in Youth Sport” can be viewed online at http://www.gaa.ie/clubzone/child-welfare-and-protection/gaa-code-of-best-practice/