I hope you and your family are well at this time. I am writing to all members to update you about this year’s AGM. You will appreciate and understand that due to restrictions we cannot have a physical AGM at this time, yet we still want to have an AGM to discuss the business of the club with members. Our last AGM was held in January 2020 and since March everything we have done has been influenced by the COVID restrictions. We have chosen to have a virtual AGM via Microsoft Teams on Thursday February 11th 2021 at 8pm.
Members are encouraged to stand for election to the club Executive. All nominations for Executive positions must be submitted to the club secretary by email to email@example.com by the 28th January 2021. All nominations must state the position that the member is being nominated for, the name of the member being nominated, the name of the members nominating and seconding the nomination.
At our AGM on the 11th of February 2021 the following business shall be conducted in accordance with Rule 8.4 – Official Guide Part 1 – Club Constitution – Part 1 (page 171) which states:
(a) Adoption of Standing Orders.
(b) Minutes of previous Annual General Meeting.
(c) Consideration of the Annual Report submitted by the Secretary.
(d) Consideration of the Financial Statements including the Report of the Accountant(s).
(e) The Chairperson’s Address.
(f) Election of Officers and Members of the Executive Committee.
(g) Notices of Motion.
(h) Other Business
Motions will be accepted but in line with advice from the GAA, we ask members to consider not submitting contentious motions that can be dealt with at a later date.
Members interested in attending this virtual AGM please email firstname.lastname@example.org also by Thursday the 28th January 2021 so that information on accessing meeting on Microsoft Teams can be forwarded to you. You can download the free version of Teams from the Microsoft website at https://teams.microsoft.com . Further coordination details will be shared nearer the date. If anyone has any questions please contact me at email@example.com
Is Mise Le Meas